Video conference is becoming more and more popular all over the world. From preparation to implementation, here are 6 important notes for a successful video conference that VietnamEvents want to introduce to you.
Why is video conference becoming popular?
The Covid-19 pandemic has not been controlled, most of the usual face-to-face meetings were replaced via the online format. Businesses have been looking to adopt by moving part or all of their business processes and providing products and services online. Thus, video conference has become an essential mean of meeting between business partners, or press all over the world.
Organizing a video conference is not merely about converting everything into a virtual form, in other words, there is a lot of preparation needed to make the conference launch smoothly and effectively. With that goal in mind, VietnamEvents is applying the latest technologies to provide customers with the most professional video conference. Let’s check out 6 important notes for a successful video conference below.
6 essential notes for a successful video conference
Check out the technical factors before getting started
Check all technical functions to be used, choose the ones that best match for the video conference. The presentations work best in landscape mode, but care should be taken to choose the mode depending on the platform of use and the preferences of the customer. Therefore, run the demo in both ways. That way, even with last-minute meeting requests, you can do it with ease.
Place the camera and screen properly. You can find a flat, stable, anti-shake surface and place the camera at a distance of 12-18 inches. Besides, check the security is an important step that you should note down to make sure your video conference is secured.
Dress up in courtesy when organizing a video conference
This may sound obvious, but clothing that is too colorful, too bright, or too dark are all the wrong ones - attention spans are often shorter than ever in the video conference - so they will distract the audience. Keep clothes simple but still formal and professional.
Choose a reasonable video conference venue
Choose a quiet, well-lit meeting room. Prepare a personalized backdrop according to the theme of the conference. That will help enhance brand visibility, increase professionalism, and highlight the presentation. You can also rent a meeting room at luxurious hotels that will be easy to set up a video conference equipment system.
Estimate issues that may occur before the video conference
No one wants to be a lackluster attendee, leave the conference or ask confusing questions like "Can you see/hear me?". Thus, make sure the Wifi system has a strong signal, any platform plays the content correctly, the audio and microphone levels are optimized. Technology can very erratically from time to time, so schedule it as early as 15 minutes before the meeting time to prepare and fix possible problems.
Interactions are prioritized during the video conference
Don't just talk to attendees during the entire event. Pause, create interactive activities between attendees and organizers and between attendees. This can be done through scheduled Q&A sections, polls, live activities that everyone can do.
Act as naturally as possible without any other distraction. Pre-rehearse your content and repeat as much as possible until you feel comfortable with it. Sitting upright, smiling, and looking people in the eye, you will be a lot more confident that way. What if you were a participant? Show that you are getting into speech with regular smiles and nods.
VietnamEvents specializes in organizing video conferences
Currently, the organization of video conferences is gaining popularity. Therefore, do not be left behind with outdated technologies, platforms, and content. Spend time learning about new technology, reworking content, structuring your presentations. And the best advice is choosing an experienced event agency to help you organize the most effective video conference. With more than 10 years of experience in organizing events in general and video conferences in particular, VietnamEvents is committed to bringing you the best experience of video conferences. For further information, please contact us via website chatbox or hotline +184.108.40.206.198.
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